As curators and exhibit developers you understand well that “you can’t always get what you want.” But if you try… you can often get what you need. When we plan our exhibits, desires always exceed our means. Seeking to help, we offer the following inexpensive ways to design exhibit features. This list of tips is based on years of experience designing exhibits for large and small institutions. They are the ideas that we have found to be the most useful. With a little creativity the solutions you can find are almost unlimited, but these are a good starting point and are easily adapted to specific gallery conditions.
The main criteria we used to select the best tips are how effective they were in improving visitor experience, facilitating installation, and simplifying budgetary decisions. We also assumed you are interested in inexpensive methods of producing exhibits. In all cases there are more sophisticated ways of producing the same item but we focus on doing the most with limited resources.
The Museum of Chinese in America exhibit on Chinese food. The big idea is a banquet table decorated with ceramics that represent different regional cuisines.
Focusing Efforts on a Big Idea: When visitors walk into a gallery they should be greeted by a large exhibit element that creates a memorable moment. It must have visual impact, communicate the exhibit’s most important take-away message, and be experiential. If you follow this design approach it will prioritize your design efforts and increase your chances of creating an effective exhibit under a tight budget. Throwing sizable parts of the budget at many different elements produces a weak overall effect. The big idea approach grounds the exhibit experience: the rest of the items in the show are complementary. The big idea approach is about creating a powerful experience for visitors while prioritizing decisions about design and clarifying decisions about budget.
The Museum of Chinese in America exhibit on Chinese food. The big idea is a banquet table decorated with ceramics that represent different regional cuisines.
Reusable Panels Instead of Building Walls. Using reusable panels presents savings in the long-term. Initially they may cost more than building a wall of studs and drywall, but since they may be reconfigured and used again they provide substantial savings if used over multiple exhibits. Products such as Mila-Wall cost around $800 for a 1 x 2.5 meter panel. That is more expensive than drywall, but if you use them more than three times then the investment is worthwhile. The panels make installation a lot easier; they won’t damage floors and may also present savings in labor. Mila-Wall is one of the better options but there are many products. The temporary “look” is part of the product’s nature. Clever layout and painting can help integrate it into the gallery and make it look less like exhibit furniture.
Lighting Design with LED Bulbs: A room’s design can be either exalted or undermined by its lighting design. If you do not have a lighting designer my rule of thumb is to light objects and panels—not the room. The reflected light is often enough to illuminate the room. Only when the room is special—as in a historical building—does it deserve lighting. In those cases the room is part of the exhibit. Thoughtful lighting choreographs the visitor’s attention, provides order to the exhibit and gives ambience to the room. In terms of hardware, we strongly recommend using LED bulbs. They have dropped dramatically in price. They now also offer range of lighting qualities and produce a lot less heat and almost no UV radiation, which is beneficial for the preservation of delicate artifacts.
Museum of Jewish Heritage exhibit on the poet Emma Lazarus. Her handwriting was printed on a translucent curtain that encircled a small video theater.
Graphic Fabrics: At around $9 per square foot, custom printed fabrics are a very affordable and attractive way to divide a room. They are also the fastest and easiest way to create visual, spatial and atmospheric effects. Companies that make scrims for theater shows often print and sew graphic curtains for gallery spaces. You can print all types of images yourself, and depending on the fabric you can often print typography at a good resolution. Fabric curtains can also create curved shapes, which would be prohibitively expensive with other materials.
Sustainable Design vs. Cost: It is difficult to be green on a tight budget, but there are some choices that are possible. All major paint brands now have VOC-free paints. They are more expensive than regular paints but have come down in price since first entering the market. With exhibit graphics it is fairly easy to find printing on recyclable materials for a reasonable price—but that does not mean the process to make the material was ecological. It is only sustainable at post-consumption. Check for the FSC or SFI seal (Forest Stewardship Council and Sustainable Forestry Initiative, respectively), to be sure it was produced in a responsible way. For more information on sustainable exhibit tips please visit Sustainable Exhibit Design. (https://museumenvironments.com/sustainabledesign) Another helpful site is Green Printers. They print products such as brochures and postcards and practice high ecological standards.
(https://www.greenerprinter.com/products/standard-business-cards).
Fabricating Cheaper Cases: The least expensive way to fabricate a case is to use a five-sided Plexi cube attached to a wood base or panel. Most millworkers can easily fabricate such a simple case. If your artifacts require more robust environmental protection then a designer is needed to specify the fabrication. Small Corp is a fabricator of good casework at a reasonable price. (They are actually the case fabricator supplying the Display2Go and Gaylord brand of museum supplies. They are not as fancy as the German and Italian case fabricators but they offer quality for a fraction of the price.)
Options in Digital Technology: Hiring a software developer can be very expensive. There are however many new apps on the market that can get specific jobs done. For example if you wish to show audio or video on an iPad kiosk you can use Kiosk Pro (http://www.kioskproapp.com/tour). For creating a timeline there is Capzles and TimeGlider. And if you want to have a scavenger hunt on a mobile device, ActionBound is a great app. There are even many alternatives for building a website, such as WordPress templates, that do not require any programming. To work with these apps and templates there is still a learning-curve, similar to learning a new piece of software. Nevertheless the skill sets of your museum staff will probably suffice. You may need a graphic designer to visually edit the images that are placed in apps and templates in order to make a more handsome product. Our recommendation regarding spending on digital media is to first see if there is an app for your need before considering programming.
LED Projectors and Painted Projection Screen: The price of projectors has dropped substantially. Most importantly, LED projectors are available for under $1000. Because they have a long bulb life they represent the biggest savings. In an exhibit environment, projections are on all day and their bulbs burn out quickly. LED bulbs last longer than any other. The least expensive way to make a projection screen is to paint one on the wall using “Paint on Screen” or similar products. The next is to make a hanging screen with projection screen material. These may be hung like a banner with rods at the top and bottom. Carl’s Place (http://www.carlofet.com/projector-screen-material.html )and Grafix Plastic are two good providers of projection screen material.
A podium and a photo background recreate the taking of the presidential oath. It is the favorite picture moment at the National Constitution Center.
Iconic Selfie Moment: The general idea behind this tip is to create an inexpensive experience for visitors and to help promote the exhibit on social media The exhibit design should provide stages for visitors to take (and share) selfies. The “big idea” mentioned above often plays this role. Any space used this way should be designed to frame an interesting picture for the visitor. It should also be intelligently designed so that it communicates a consistent curatorial message. In addition to the social media marketing benefits, the selfie stage also counts as an experience (especially for young audiences). There is no need to create an expensive immersive environment to be experiential. The selfie is the experience.
Mural produced by local artist and high school students for an exhibit about the history of El Paso, Texas. The mural had a strong presence in the room.
Use Local Artists and Artisans: If the curator deems it fitting, commissioning local artists and craftsmen can provide results that are visually endearing and potently authentic. They are generally very willing to collaborate with museums because of the exposure it represents. Their work will have a high cultural value for the community the museum serves. But be careful in your choice: their visual statement must work with the rest of the exhibit. If it does, you should see great aesthetic impact for the investment. An artist mural will be more powerful and get more attention from the press and social media than the typical photomurals one sees in exhibits.
This list is a perennial work in progress and we will update it periodically. New ideas on making exhibits more affordably arise every day. New technologies get less expensive, allowing us to do things we would not consider before. So please follow us and we will keep you updated. Also feel free to share tips and we will credit you as a contributor.
Why Build Destination Starbucks: 1) The legacy of the company is important! 2) The facility doesn’t want to limit itself. It is not just the mother of all coffee houses. It is about connection. 3) The success of the company is linked to the relationship we have with the customer. 4) People want to go there because it feels like a good cup of coffee.
Tazo Teahouse
A contemporary version of a traditional teahouse welcomes you to explore Tazo Tea offerings in a peaceful setting. Located in the Demonstration Garden landscape and overlooking the activities below, the Teahouse allows for quiet contemplation and communication while maintaining a visual connection to the whole of Destination Starbucks.
Demonstration Garden
A grid patch of herbal and indigenous plantings, flowers, and vegetables supports an environmental awareness targeted at school and community groups and families. The garden’s features include a Storytelling Grove, an Art Studio, and an Ecology Lab designed for participatory learning. These spaces and related programming reinforce Starbucks’ commitment to sustainable practices, a key component of Starbucks’ Corporate Social Responsibility commitment.
Interactive Café
Featuring state-of-the-art conferencing technology on an environmental scale, developed with a partner such as HP. The Interactive Café, flat screen panels allows for the artful customization of the environment, as well as the screening of interactive art and of media that support the release of music-based products.
“Neighborhoods and Shared Memories” (Nuestros vecindarios y sus memorias) is a community-sourced exhibit that empowers its members to tell the story of their neighborhoods in their own words. The design team, working with the museum's researchers, gave shape to these contributions through the grouping of stories and artifacts around themes that emerge from the collection overall. This is a significant break from the more traditional museum exhibits where a curatorial team establishes an exhibit’s story lines; with “Neighborhoods and Shared Memories,” the community is the curator.
We worked with a plurality of voices that do not necessarily build a single narrative, but rather create a web of themes that will carry on for the museum as the project continues, in future iterations, to examine El Paso's other neighborhoods and districts. Like a casual visit to a neighborhood, where locals approach you and tell you local history from their perspective, the emphasis is on the experience of interpreting a community through the images and stories its members share. The “take away” for the visitors lies in the broadness and authenticity of the experience, and less a linear, certifiable narrative.
The exhibit is, partially, temporary. Every 18 months, a new set of neighborhoods will be on display. The exhibit furniture and casework is designed to be entirely adaptable to new configurations of artifacts and media. Eighty percent of the exhibit space is fitted for this interchangeability. The strategy saves money and material for future neighborhood exhibits. The “fixed” displays in the museum are minimal, drawing from the Museum’s own collections and giving an overall geographic shape to the program:
The changeable portion of the exhibits include two display walls along the longer sides of the gallery, an oral history theater in the center and a “message wall” at the back of the gallery. Each of the display walls is dedicated to one of the two “showcased” neighborhoods. Everything on display comes from the community. On the two display walls, the principal elements are large-scale murals, a linear display of photographs, and cases and platforms for the display of artifacts. The linear display of photographs is designed as a single gesture that spans an entire wall. We internally call it the “shelf” because it aligns the images along the bottom border. The pictures sit on this line like a shelf. The shelf also contains digital picture frames which allow for a continual display of more images pulled from the archive and from new images that were recently sent to the museum by community groups wishing to add to the exhibit. The murals serve as visual markers for the organizational themes, while the two murals that dominate the main exhibit space are commissioned from artists working in the districts.
On a number of occasions, the designer visited these neighborhoods and spoke with the people that participated in the donations and the diverse stakeholders of the community. The head exhibit designer is fully bilingual and Latino himself, so communication was never hampered. It was during these visits that we got the idea of using a mural artist. Block after block, we saw murals without a single tag of graffiti because the community respected them. We also saw wonderful examples of ironwork that inspired the entrance gates.
The designers also photographed and documented the graphic language that permeates the city. The type used for the heading of the display walls was an interpretation of hand-painted signs that are so common in shops around El Paso. The color treatments that the designer used for the photomurals were inspired by similar treatments that we saw on “lucha libre” (wrestling) posters and political flyers.
The central design challenge for “Neighborhood and Shared Memories” was the task of managing the personal intricacies of a community-sourced exhibit. This approach empowers the community in an entirely new way, but it also complicates the process of developing the exhibit because of the omission of a central curatorial role. Community sourcing does not have the organizational capacity to edit multiple stories into cohesive, accepted themes. The design team was charged with providing this form and meaning to a plethora of voices that, in the raw state, might resonate more as white noise. In order to give elocution and sense to these multiple voices, we, the designer, deemed it necessary to make explicit the parties involved in the creation of the exhibit: the museum and the community. The design must clarify their separate roles in the exhibit by making explicit their different processes and motivations. The challenge is to distinguish how these two parties differ.
Museum: In “Neighborhoods and Shared Memories,” the “community as curator” approach helps the El Paso Museum of History move closer to the community it serves. In the past, there had been much debate about the representation of underserved communities, in particular the Latino community. To alleviate this point of contention, the museum literally asked the community to participate in the process of making the exhibit over its duration. The design of the exhibit must make evident the museum’s process of collecting, researching and facilitating for the community. This is where the museum’s voice is located. This dual approach of the “museum as facilitator” and the “community as curator” clearly assigns the different responsibilities of interpretation in the exhibit display. The design must respect these boundaries by making them evident. The execution of this is discussed in the “Strategies” portion of the entry.
Community: Even with the community taking the “microphone,” so to speak, the designer is still challenged with the responsibility of preserving authenticity. The organization of these multiple voices, images and artifacts cannot be superseded with another narrative or a singular opinion from within the community—or any other order that is alien to the community. This would violate the authenticity of the community’s voice. This observation drives the design to show each piece of content as part of the whole community. The collective characteristic of the display is what provides it with an earned authenticity.
Strategies: All of the design decisions respond to the needs of the museum or the community as presented in the “challenges” portion of this entry form. Below we will show different design moves and characteristics and explain how we deem that they serve both parties.
Multiples: The exhibit display always shows many images at once. Each donated image is placed in a visual context that it is clearly part of a large whole. The linear graphic (that we earlier called the “shelf”) is an array of images that together make a 65- or 48-foot-long graphic panel—which makes it the longest element in the entire exhibit. It shows how each piece is part of the larger context.
Collecting: The graphic “shelf” and the “information desk” at the very entrance of the exhibit show how the museum is a collector and facilitator of the community. The entire archive of images is found in the terminals. It is a digital version of “visual storage.”
Ongoing: The community can continue making contributions to the exhibit as we speak. The website accepts new donations and they will be displayed on the digital frames that are incorporated in the “shelf” graphic. This feature is an expression of the museum’s mission to reach out to the community.
Quotes over labels: The display walls are identified with the names of the neighborhoods they contain. Below the headings of Chihuahuita and El Segundo Barrio are quotes taken from the oral histories. There is no “museum” text below the headings. The narration for the wall is carried by the quotes, which are prominently displayed in speech bubbles—clearly marking them as the spoken words of a community member.
Local: Apart from the images, artifacts and stories that were donated by the community, the designers sought the creative participation from the community. For the display walls, we commissioned the local artist Jesus “Cemi” Alvarado from Kalavera Studio to contribute two murals. For the entrance of the exhibit, the designers worked with the Sanchez brothers, local wrought iron artisans. Wrought iron gates are ubiquitous in El Paso. This feature displays the material culture of El Paso and its workmanship.
Big: During the collection process, the donor’s sense of pride was very evident—though not necessarily explicit—in the objects they shared. It was a big deal to donate these private objects and it was deemed a great opportunity to show pride in their way of life. In response to this emotion, the designer used scale to express the “emphatic” character of this act of donating and let everyone see their own piece of the story. To make things big was a celebratory gesture.
Participation: The entire exhibit hinged on community participation, so it was natural for the visitor to participate with the exhibit as well. In the images included, we featured these participatory design elements.
Apart from the positive comments we have received there was an event, as well as a visitor behavioral change, that we can point to as marks of success for the design of this exhibit.
The event was the presence of Mannys Rodriguez, president of the Chihuahuita Neighborhood Association, and Osvaldo Velez, president of the Southside Neighborhood Association (El Segundo Barrio) at the cutting of the ribbon for the exhibit. In the past, both of these associations were critical of the museum for not including these communities and the Latinos of El Paso in the content of exhibits. The message that they were receiving was that they were not a part of El Paso’s history. Their presence at the exhibit shows their support for the exhibit and the opening of a better relationship between the community and the museum. It also shows that the exhibit expressed the community’s voice effectively.
The most notable mark of success for us, the designers, was a behavioral change we noticed in the visitorship. During the opening and in the days that followed we visited the exhibit to make sure everything was working and to see how people reacted. As a designer, it often happened that I became an impromptu tour guide to the exhibit, but this time the typical visitor to the exhibit had a connection with the content so it was them turning around and showing us around the exhibit. They become the tour guide. They were the experts. Different visitors would grab you by the arm to show you their pictures and share their stories. The exhibit almost became a performance space for storytelling and show-and-tell.
We also believe that—for the museum world—this exhibit is a successful model of community-sourced exhibits. We consider that the design was central in its success. The design decisions were essential in making the content accessible and preserving its authenticity. Without design, the pile of stories would become noise because of lack of form, and they would lose the eloquence that the community demanded.
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